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Office Assistant

The Episcopal Church in Maine

Title:                                       Office Assistant

Reports to:                             Executive Assistant to the Bishop

Position Overview: The Office Assistant is a dynamic, organized office worker who handles a wide range of complex tasks. Solid computer skills, experience with Microsoft Office, and ability to use a variety of office machines/equipment are required. Must be well-organized, attentive to detail, and possess strong communication skills. Web and database experience preferred.

Major Duties and Responsibilities:

Provides administrative support in a team environment:

      • Attends team meetings
      • Proficient in Microsoft Office, especially Word and Publisher
      • Familiarity with Google applications (email, drive, calendar)
      • Manages event logistics: arranging, scheduling, registering, etc., for on- and off-site meetings, programs, seminars and events
      • Creates and publishes printed materials including booklets, programs, agendas, and other project materials
      • Prepares for annual convention and other meetings
      • Collects, organizes, validates and inputs data into database
      • Provides database reports as requested
      • Assists with CMS website and online calendar management
      • Answers the phone/door and offers hospitality
      • Other tasks as assigned


  • Candidate must be energetic and customer service oriented; able to follow complex directions, motivated to work unsupervised, and learn/use different/new software platforms.   
  • 18 years of age or older, high school diploma required, associate’s or bachelor’s degree preferred with administrative and support experience.
  • Able to work a regular, full time schedule, including summer and school holidays, with flexibility during peak seasons.
  • Ability to sit/stand/bend/lift up to 25 pounds/sit or stand for prolonged periods/climb stairs.
  • Enjoy working in team environment with other staff. Good sense of humor.
  • Comfortable working for and serving a religious organization. Knowledge of (or willingness to learn about) The Episcopal Church a plus.

Additional Job Information

Providing a salary range is a practice that models transparency and is one recommended strategy for advancing equitable compensation. 
$30 - $34,000 / year, plus full benefits
September 3, 2013
Portland Area
Portland, Maine

Application Details

cover letter and resume to: jobs@episcopalmaine.org
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